We provide a complete invoice checking service through our Freight Competence Centre. We clarify differences directly with service providers, we deliver data for invoice accruals and we create measurable transparency around cost and performance.
Problems we immediately solve.
Slow payment release & difficut month-end closing
Unclear responsibilities, missing data, paper based invoices (PDF/Excel/EDI) slow down invoice approval. Discount opportunities are lost, cash flow suffers, countless time is wasted and there are recurring discussions with carriers.
No capacity & know-how for complex tariffs
Internal teams have neither the time nor the tools to systematically recalculate freight tariffs, special conditions and rounding/zone rules, especially when dealing with additional costs.
This results in protracted discussions, uncertainty in finance, weak negotiating basis with service providers.
Error-prone, non-transparent freight billing
Many tariffs/surcharges (diesel, toll, island, waiting time, minimum quantities, broken transports, etc.) are formatted differently on invoices. Spot checks instead of 100% verification lead to higher discrepencies and unnecessary costs.
We check all invoices - 100%
Freight invoices are complex, auditing resources are limited – spot checks miss errors and cost real money. Our experts handle the complete invoice review, resolve both one-time and systematic discrepancies with your carriers, initiate corrections, allocate cost centres accurately, and prepare accrual documents.
The result: effective controlling, rapidly decreasing costs and basis for reliable decision making.
- Managed Service Freight Audit/Invoice Verification: complete review of all modes of transport, claims management, account assignment, approvals, booking documents, reporting & key figures.
- Software Solutions: Use of the software LP2 (InvoiceMatching) plus analysis tool SP2 from manual or partial to fully automated, electronic invoice verification; optional transfer to ERP/accounting.
- Optional: Credit note procedure (self-billing) – we calculate credit notes on the basis of your tariffs/shipment data, deliver the data for your ERP/accounting and take over the complaint management.
Freight Competence in Figures
Avg. 10%
Cost savings
in direct & indirect freight costs p. a. through recognised errors & cost optimisation.
> 1 billion €
verified freight volume
per year – scaling & efficiency from experience.
100%
Verification instead of sampling
and faster closing thanks to electronic verification/InvoiceMatching and expert processes.
Up to 17%
Invoices contain errors
Industry studies show: Up to 1/4 of all freight invoices contain discrepancies – we systematically identify errors and make hidden costs visible
Service and Technology from a Single Source
- Checking all modes of transport (road, air and sea)
- Clarification of differences with service providers
- Initiation of corrections
- Account assignment down to the freight originator/payer
- Release/posting in the customer system
- Booking documents
- Freight controlling with meaningful key figures & benchmarks
Trust from many industries
Case Studies
Case Study: WMF Reduces Freight Costs with Solvares Logistics
Case Study: How WMF noticeably reduces freight costs, manages transports more transparently, and increases the efficiency of the entire supply chain with Solvares Logistics.
Case Study: Rothkegel
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Case Study: Krones
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Our Partners
Sectors
Manufacturing
Commerce
Transport services
Recycling & Disposal
Other sectors
Tim Fawkes
UK Country Manager
Let’s talk about your freight.
FAQ
For whom is the Freight Competence Centre Suitable?
Shipping companies with many freight forwarders and several modes of transport (CEP, road, air, sea) as well as finance/controlling teams with a high volume of invoices. Outsourcing pays off especially from approx. > €1 million annual freight volume.
What is within the Scope of the Freight Competence Centre?
Complete invoice verification incl. clarification of differences, initiating corrections, account assignment, releases/posting, booking documents, reporting & key figures.
Can We Automate the Verification?
Yes. From manual/partially automated data transfer to fully automatic electronic verification (InvoiceMatching) – incl. transfer to ERP/FiBu.
How is the Freight Competence Centre Integrated?
How we start with you
- Preliminary discussion & offer phase: clarify quantities/costs, freight forwarders, modes of transport, IT; viewing selected invoices & conditions; transparent offer.
- Kick-off & transition: define contact persons, define processes, create IT interfaces; gradual transfer of the verification to our operation.
- Ongoing verification: continuous reconciliation, complaint management; regular reports & status meetings.
- Integration: From manual document/data entry to automatic interface or fully automatic e-verification with InvoiceMatching; data transfer to ERP/accounting possible.
Why Work with Solvares Logistics?
Freight audit that combines technology & service: LP2/InvoiceMatching + SP2 as enabler, experienced experts in day-to-day business, benchmarks via an extensive tariff data base (national & international).
Which Partner Networks are Integrated?
Connection and cooperation with your freight forwarders via all modes of transport (CEP, road, air, sea) – incl. clarification case management & correction runs.
Which Modes of Transport & Markets Do You Cover?
All common modes of transport (CEP, road, air, sea); benchmarks are based, among other things, on national & international freight rates.
When is Outsourcing to Solvares Logistics Worthwhile?
Typical for several freight forwarders, different modes of transport, international freight and a freight volume > 3 million € p. a. – then it pays off “in the shortest time”.
Credit Note Procedure Instead of Classic Invoice – Possible?
Yes. We calculate credit notes on the basis of your tariffs/shipment data, deliver the data for your ERP/FiBu and take over complaints.